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Annual personnel file audits now required

May. 20, 2013 - 06:00AM   |  
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FORT KNOX, KY. — With the pending reduction in the size of the Army, Human Resources Command officials emphasize that the accuracy of soldier personnel records will have a significant effect on promotions, selections and assignments.

Soldier personnel records typically include the Officer and Enlisted Record Briefs, the Reserve Component Personnel Qualification Record, official photo and the Official Military Personnel File.

“We are putting a lot of time and effort into what we are calling the Soldier Record Accuracy Campaign,” said Brig. Gen. David K. MacEwen, adjutant general of the Army.

“Unfortunately too many of our soldiers wait until their next board to make updates and corrections to their record, and we have to change that culture,” MacEwen said. “I want soldiers to do this routinely, not just when they are being considered by a board.”

“As we get smaller, we will hold some boards that will use the (competitive) most-qualified selection method, rather than the fully-qualified system of the past,” MacEwen said.

“The worst thing we can do is to have a soldier’s performance not properly represented in the file,” he said.

MacEwen said the Army is preparing to return to procedures used in the past that require soldiers to audit their records annually, and confirm that the information in the file is correct.

Annual records reviews normally will occur during in/out processing, preparation for a selection board or a unit readiness drill.

If none of these events occurs during a 12-month period, soldiers are supposed to review all portions of their personnel record with the assistance of their unit personnel section or installation military personnel division.

The annual records review formerly was called the “ birth month audit.”

MacEwen urges soldiers to use the My Board file application, an online system for reviewing documents that will be seen by board members, in preparing their records for a promotion or selection board review.

The My Board File system can be accessed from the Human Resources Command homepage ( and typically is available 60 to five days before a board convenes.

Soldiers who are not pending a selection board review can audit their Official Military Personnel File through Army Knowledge Online, or at

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